We value your privacy and are committed to protecting your personal information in line with the UK General Data Protection Regulation (GDPR) and Quaker values of integrity, care, and simplicity.
This statement explains what personal information we collect, why we collect it, and how we keep it safe.
We may collect and store the following types of personal data:
Your name and contact details (e.g. email address, phone number)
Details of any safeguarding or accessibility needs (only with your consent)
Information you give us when signing up for events or subscribing to updates
Pastoral or participation information (e.g. if you’re an attender or member of Meeting)
We only collect what we need to stay in touch with you, support your involvement, or manage the use of our building.
How We Use Your Information
We use your information to:
Respond to your enquiries and manage room bookings
Carry out our responsibilities as part of Nottinghamshire and Derbyshire Area Quaker Meeting
Keep records required by law (e.g. safeguarding or financial records)
Share pastoral care and Meeting updates with those involved in Quaker life (only where appropriate)
We do not use your data for marketing or pass it to third parties for advertising.
How We Store and Protect Your Data
We take data protection seriously. Your personal information is:
Stored securely—whether in paper form or on password-protected systems
Only accessed by authorised people who need it to carry out their roles
Kept only as long as necessary and then securely deleted or destroyed
We do not share your information with third parties unless required to do so by law, or with your permission.
You have the right to:
Access the data we hold about you
Correct any inaccurate information
Ask for your data to be deleted (unless we are legally required to keep it)
Withdraw your consent at any time
If you would like to make a request or raise a concern, please contact our Data Protection Officer:
📧 dpo@nottsandderbyquakers.org.uk
📍 Friends Meeting House, 25 Clarendon Street, Nottingham, NG1 5JD
If you’re not satisfied with our response, you can also contact the Information Commissioner’s Office (ICO) at ico.org.uk.
As a Quaker Meeting, we also hold a shared responsibility for caring for each other. We may sometimes share relevant information within our worshipping community (such as news of illness or bereavement) with discretion and sensitivity. If you would prefer not to be included in this kind of communication, just let us know.